Which Is The Best VoIP-Based Virtual Phone System?

 

VoIP virtual phone system

Have you considered switching to a virtual phone system because everyone is doing it? But what exactly is a virtual phone system, and how does it work? Before we get into the best VoIP-based virtual phone system, let's define what a VoIP-based virtual phone system is and how it works.

A VoIP-based virtual phone system can benefit businesses of any size with benefits like increased accessibility, higher scalability, multitasking features, lower costs, and more. 

A virtual phone system is a communications channel that allows you to make and receive calls over the internet using your devices. In contrast to traditional phone systems, which only work in one location, you only need internet access to make or receive calls.

Unlike traditional phone systems, which only work in one location, a virtual phone system is a communications channel that allows you to make and receive calls over the internet using your devices. 

Companies are upgrading their phone systems to VoIP-based virtual phone systems to take advantage of advanced functionality that only a virtual phone system can offer, such as increased productivity and workforce expansion.

How Does A Virtual Phone System Operate?

Connect with employees using a virtual phone system no matter the location

It is straightforward and user-friendly because there is no need to wait for hardware or a technician to install cables. The first step is to select a service and pay with a credit card. Following that, you select your phone number and download an app that allows you to make calls in minutes from your desktop, laptop, or mobile phone.

Setting up a virtual phone system

1) Choose a Business Phone Plan

Your business phone plan needs to match your business needs that include the right features and add-ons.

2) Assign Phone Extensions

Assign extensions to your team members. Phone extensions are how users can dial each other and you can route calls to them. 

3) Record Your Phone Greeting

When someone calls your business number, they’ll hear a greeting. This is known as an auto attendant.

Option 1: Manage your greeting from your browser.

Option 2: Record a greeting with your phone.

4) Begin Placing and Answering Calls

Now you can begin using your new phone system. Make as many calls as you need and receive incoming calls from your business line.

Most service providers offer a wide range of phone numbers, including local, toll-free, and, if available, vanity listings that combine numbers and letters. If you want to keep your current business numbers, you can transfer them from your current service provider to your new service provider.

You'll be able to customize how your system works after you've set up your numbers, like adding voicemail and an auto-attendant to help you route incoming calls to the appropriate person. Call recording, call transfers, texting, call analytics, and the ability to create extensions are just a few of the amazing features.

Best VoIP-Based Virtual Phone System

A free virtual PBX system

From personal experience, I highly recommend Aavaz. Switching from my traditional phone system to a VoIP-based virtual phone system was simple, thanks to Aavaz's customized features. The following are why I believe Aavaz is one of the best, if not the best, virtual phone system service providers.

It is simple to transition from a traditional phone system to a VoIP-based virtual phone system with the right service provider. Consider the following before selecting a VoIP-based virtual phone system service provider:

Reduced Call Costs

Reduce your call cost

Lower call costs are one of the most important reasons and benefits of a VoIP-based virtual phone system. Calls are essentially free because they are routed over the internet. This is especially advantageous in terms of cost savings if your company receives a high volume of long-distance and international calls.

The budgetary cost recovery model is used by many businesses to manage their call costs. Reviewing call logs to see who called whom, when, for how long, and the actual call costs allows users to manage their phone call budget more efficiently and easily.

 

Businesses can save money on call costs by using a VoIP-based virtual phone system. In contrast to the traditional phone system, where you had to hire cable wires whenever you made long-distance calls, all you need is internet access. Users can manage their phone call budget more efficiently and easily by reviewing call logs to see who called whom, when, for how long, and the actual call costs.

Cost Control

Have control over your call cost budget

The budgetary cost recovery model is used by many businesses to manage their call costs. Reviewing call logs to see who called whom, when, for how long, and the actual call costs allows users to manage their phone call budget more efficiently and easily.

For businesses looking to cut call costs, a VoIP-based virtual phone system is less expensive and easier to use. Instead of using expensive analog phone lines, all of your calls and video calls are routed through the internet, regardless of distance.

Businesses can also keep call costs down by sharing the virtual phone system with employees working remotely.

Security

Keep your data safe with a virtual phone system

Previously, security was based on the physical handset, much like a movie scene. To put it more simply, if somebody wanted to make an unauthorized long-distance call, they would have to sneak into the manager's office and use their phone.

Security is based on the user with a VoIP-based virtual phone system. A user must log in with their login ID and pin code, which can be easily linked to their identity because everyone has different log-on IDs and pin codes based on their job position.

A VoIP-based virtual phone system is far more secure than a traditional phone system, where unauthorized calls would have to be made by physically breaking into the manager's office and using the phone.

With a VoIP-based virtual phone system, it is easy for a business owner to review the call logs. Users must log in with their login ID and pin code that is linked to their identity because everyone has different log-on credentials based on their job position. 

So, while a VoIP-based virtual phone system is more secure than a traditional phone system, hackers are still a possibility. Regular checks on your VoIP system are a good idea if you want to stay on top of any VoIP security issues.

Mobility

Work from anywhere with an internet

Users can replace their desktop VoIP phone extension with a smart device with full access to the corporate VoIP phone system as long as it is connected to WiFi, both centrally and at remote offices, with VoIP. Allowing mobility provides a secure network for users to connect to the corporate phone system via the internet from anywhere.

Users can securely connect to the corporate phone system with internet access from any smart device using a VoIP-based virtual phone system. The mobility that a VoIP-based virtual phone system provides can benefit businesses with multiple locations or employees who work remotely.

Productivity

Increase productivity with the virtual phone system

A VoIP-based virtual phone system adds new features and communication apps that boost productivity.

• Employees can log in with their office credentials and begin working immediately.

• Employees can see if their coworkers are present and pick up their phone calls. The call-forward groups feature automatically forwards a call after a predetermined number of rings.

• You can access your VoIP phone and calls wherever you are and begin working immediately.

• You can see who is available and answer the phones of your coworkers if they are unavailable at the moment. After a predetermined number of rings, the call-forward groups feature automatically forwards a call.

The benefits listed above are just a few of the many advantages of using Aavaz as your VoIP service provider. You will save money and resources with customized features. Customers love Aavaz for its free PBX systems, VoIP services, and wide range of products and services. Make sure that you get the best VoIP for your company.